General Records Schedule


Revision 1, effective September 1, 2007


The General Records Schedule (GRS) provides guidance for Harvard staff, stating University policy on how long to keep records and what to do with them when they are no longer needed.

The GRS promotes office efficiency, provides for the appropriate disposition of obsolete records, reduces University liability exposure, helps ensure compliance with regulations and best practices, and helps preserve the corporate memory by identifying archival records. The GRS is issued under the authority of a Corporation vote of March 13, 1995, and governs the retention and disposition of University records held by all Harvard offices.

For information on recent changes to the General Records Schedule, visit our iSite, where the official log of changes is maintained.




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